Inventory management
Simple inventory and order management, without the spreadsheet chaos
Link products, warehouses, orders and suppliers, let formulas calculate stock for you, and get an alert before you run out. Works on phones for staff in the warehouse or on the road.
Free for up to 20 members · No credit card needed
Why inventory spreadsheets break
Stock counts live in one file, orders in another and deliveries in a group chat. Somebody forgets to update a number, and you only find out when a customer orders something you don't have.
In Vinabase every order is linked to the products it contains, so stock is calculated from the data instead of typed in by hand.
What you can track
- Products and variants with SKUs, prices, photos and suppliers
- Stock by warehouse, calculated with formulas and rollups from stock movements
- Low-stock alerts: an automation notifies the buyer when stock drops below the threshold
- Orders linked to customers and products, with status on a Kanban board
- Deliveries with addresses on a map and photos of signed documents attached
- Purchase approvals before a large order goes to a supplier
- Dashboards for sales, stock value and best sellers
How to set it up
- Import your product listFrom Excel or CSV, with SKUs, prices and current stock.
- Add orders and stock movementsLink each line to a product and a warehouse.
- Calculate stock with rollupsSum stock in minus stock out per product and warehouse.
- Add the low-stock alertWhen stock goes below the minimum, notify the person who reorders.
- Give field staff the mobile viewThey update orders and deliveries from their phone browser.
FAQ
Frequently asked questions
Is Vinabase a replacement for an ERP?
For many small businesses, yes: products, stock, orders, suppliers and deliveries fit well. If you need full accounting or manufacturing planning, use Vinabase alongside your accounting software and connect them through the REST API.
Can staff use it on their phones?
Yes. Vinabase works in any mobile browser and shows records as tidy cards on small screens.
Can I get an alert when stock is low?
Yes. Use a formula to compare stock with a minimum, and an automation to notify someone when it drops below.
How much does it cost?
Free for up to 20 members and 5,000 rows. Pro is $5 per member a month with 500,000 rows.
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